Okay, this is a bit out of the norm for my typical posts.
As previously mentioned, I am involved in a very amazing digital collaborative team. Our platform for meeting is on Facebook. We have something that is essential to our mission: a share drive.
In fumbling around with the share drive, I realize that some quick and easy tips on how to use a massive share drive is necessary.
Our group has our own Google Drive. We do not use Schoogle (Google for Education) despite the lure of free space in the cloud. We do this for two reasons.
So the first thing to remember is that when signing up to join a Drive like this, you should use an email address that is not affiliated with your school district's email or schoogle account. Don't have one? Yahoo and gmail offer free accounts.
Getting the goods
A complicating factor for our drive is that in order to prevent accidental deletion of files, the educators on our account have a "View Only" access. This also means that you cannot alter or even download the files on the Drive. They must be copied.
In order to do this, always make sure that you are signed in to the account you have shared with the share drive master or maiden.
Please note: These directions are for PCs only. I generally do not use my tablets or mobile devices for copying. Apple products do not use "Shift," but the Apple Command key.
Once you are logged in, need to make sure you have a folder on your drive you would like to copy files into.
Then, you need to locate the file that has been shared with you under "Shared with me."
Peruse your host file. Find the document you would like to copy, and click on it so that it highlights in blue. This process can be used on one file or folder, or multiple files. To select multiple files, click on the files while holding down Control.
Next, hit Shift + Z (or Apple Command + Z). An "Add to" menu will populate, and you just have to select the folder destination for the target file(s). Once you are happy with the destination, hit "Add."
You will notice a black bar confirming your success. At this point, you can now download the files and alter them, if you wish. Yay! Sweetness!
Photo via Flickr/Ted Eytan